ECBF Code of Conduct
Owners: Michael and Emily Smith
Organizers/Hosts: For a full list of ECBF organizers, visit http://www.emeraldcityblues.com/staff/index.html
Participants and contributors may reach the organizing team through any of the methods listed below.
Facebook: Emerald City Blues Festival
Note: Original document created for Nuance: Seattle Micro (https://www.facebook.com/groups/552266255290341/). Content used and altered for Emerald City Blues Festival (ECBF) with permission.
Goals & Intentions
Our goal with this event is to create a space for the dance community to come together to dance and explore blues and connection.
Our goal for this Code of Conduct document is to communicate our values, desires, and expectations for this space to our participants, contributors, and organizers. By attending ECBF, you are consenting to the processes and standards outlined in these documents.
We welcome all dancers, participants, and contributors regardless of race, ethnicity, cultural background, gender, sexual orientation, disability, physical appearance, physical capability, age, religion, and lifestyle. We will use the policies in these documents to hold people accountable for their actions when they threaten the safety and well-being of individuals at these events. We also strive towards a middle ground where those who have been harmed have an avenue for recourse, and those who have caused harm have the opportunity to address their actions and learn from them.
This is a living document, and therefore will be subject to changes and updates as the organizing team grows and sees what works and what doesn’t. The date stamp for this document will be updated when changes are made. If you see a need for additions, clarifications, or edits to any of this document, please contact the organizers to discuss.
This Code of Conduct may not meet the needs of all people. We encourage you to only attend ECBF if you feel comfortable consenting to the standards, policies, and procedures outlined in these documents.
The organizers reserve the complete right to make decisions regarding violations of the Code of Conduct. As organizers, we will ultimately make decisions according to our best judgement, using the resources and information that we have available to us. We cannot promise a safe space to all people who attend ECBF. We do promise to listen to you, to take reports of unsafe behavior seriously, include the reporting party’s voice and needs, and to do our best to take power and privilege dynamics into consideration when determining a resolution.
We believe that building a community requires us to utilize more tools than simply banning all people who have caused harm. The tool kit we have built into these documents allows us to leave room for personal growth and change, repair and recovery, and nuance, while also acknowledging and placing high value in those who have been harmed. We believe that people’s behaviors and actions can be due to past harm. We will do our best to take these into consideration during the accountability process, but will not let it excuse a person’s actions.
Being an organizer for an event gives us an inherent power dynamic. Those in a position of power can find means of justifying their choices within any framework of laws, norms, and guidelines. In stepping in to an organizing and leadership role, there is no real way to remove this power dynamic or eliminate the social capital that comes with it. Our goal is to 1) acknowledge it, 2) create an accountability plan 3) make that plan accessible for attendees to help hold us accountable and 4) provide transparency in our goals and processes so that participants can make more informed choices around attending ECBF.
By attending ECBF, you, as a participant, volunteer, or hired party, agree to abide by the expectations outlined below.**
- Participants will treat their fellow attendees with respect regardless of race, ethnicity, cultural background, gender, sexual orientation, disability, physical appearance, physical capability, age, religion, and lifestyle.
- Respect at ECBF means participants will engage in good-faith efforts to adhere to the needs and boundaries of individuals, without malice, slights, or attempts to socially isolate others.
- Participants are their own first line of defense in terms of communicating and enforcing their own boundaries, including when boundaries change.
- Participants will pay attention to the verbal and non-verbal consent of every person they engage with. If you are unsure of someone’s non-verbal consent, ask for clarification.
- Participants will stay within the stated physical limitations and boundaries of their dance partners to the best of their ability. Sex and sexual contact (e.g. groping, etc.) is not appropriate at any ECBF event.
- Participants are encouraged to alert the host for the evening with any inappropriate actions that they personally experience or observe at ECBF. This enables leadership to work to correct problematic behavior before it can become worse or turn into a pattern. This can be done either in person, via email, or a third-party (contact information is listed at the top).
- Participants are expected to practice good hygiene to the best of their ability, in order to limit unintended spread of infection (eg, scabies). If you believe you have acquired a communicable infection, please seek medical treatment before returning to the event in an effort to avoid spreading the infection.
- Participants will not wear scents or scented products, in order to prevent allergic reactions in others. This includes both natural and artificial scents.
- Participants will not give unsolicited advice or instruction to their partners outside of the practica unless a dancer is doing something that is painful or unsafe.
Responsibilities to the Space
- Use lifts and dips with caution -- make sure you have space on the dance floor and ask your partner for their consent.
- Participants are required to respect all the venue spaces. Damaging any venue may cause the person to be sanctioned or expelled from the event without refund at the discretion of the host.
- The dance floor is for dancing. If you need to cross it, go around the edge, not straight through.
- There will be photography at ECBF events. Approved photographers and attendees are allowed to take photographs so long as they do not infringe on the harassment policy in this document.
- Those who wish to not have their photo taken and/or posted on social media should inform hosts and photographer (who will be marked with a wristband) and wear a yellow wristband. Due to the size of the event, number of people photographed, and time between the event and release of photos, a request alone is not sufficient to reliably not have a photo posted. If extra precautions are required by the attendee, they may work their needs out with the photographer(s) to come to a mutual agreement.
- Participants will not smoke or use a vaporizer or other smoking device within the boundaries of the venue, nor within 20 feet of any doors, windows, or air intake vents of the venue. Participants smoking any substances in or near the venue may be asked to leave, as this is unsafe behavior that could result in harming other attendees.
- Consuming alcohol is restricted to the ECBF bar. Drink tickets must be purchased and proper identification shown. You must be 21 years of age or older, and all alcoholic drinks must be consumed in the alcohol area 15 minutes before the bar closes. The bartender will refuse service if a participant appears intoxicated, does not have a drink ticket, or is underage. No participant may bring their own alcohol or drugs or provide it to those under the legal age limits. Any participant found in violation of this will be asked to leave the event without a refund.
Children and Youth
- Participants are welcome to bring their children, provided that the child does not significantly disrupt the event. We trust parents to know the needs and boundaries of their children best.
- Children/youth are expected to follow the same standards listed above for participants.
- It is the responsibility of the parent that any child/youth (14 years old and younger) brought to the event will have a Designated Adult at all times.
- If a child/youth’s behavior causes a disturbance, their Designated Adult is responsible for addressing it.
- If there is an issue regarding children/youth at this event, participants are welcome and encouraged to speak with the parents, Designated Adult, or organizers. Organizers will redirect it to the Designated Adult as needed.
Additional Conduct Expectations
- Instructors will not use their position to leverage access, knowledge, or power over any other participant.
- Instructors will be mindful that their position gives them additional social capital and will endeavor to prevent themselves from accidentally leveraging this.
- Instructors are entitled to a single Plus One for the event. Plus Ones must be registered with the host at least 24 hours before their arrival time.
- Instructors will arrive at the venue at least 15 minutes prior to their lesson.
DJs and Musicians
- DJs/Musicians will not use their position of power to leverage access, knowledge, or power over any other Participant.
- DJs/Musicians will be mindful that their position gives them additional social capital and will endeavor to prevent themselves from accidentally leveraging this.
- DJs/ Musicians will arrive at least 15 minutes prior to their set.
- Music at the ECBF may have the occasional profanity in the lyrics, but should seek to limit profanity. If a DJ/Musicians is unsure if a song is appropriate for the event, they should seek a host or organizer and ask first.
- Hosts will be mindful that their position gives them additional social capital and will endeavor to prevent themselves from accidentally leveraging this.
- When attending dance events as a spokesperson, ambassador, or other representative of ECBF, hosts will be mindful that their position gives them additional social capital and will endeavor to prevent themselves from accidentally leveraging this.
- Hosts will show up at least 5 minutes before the set up time to open the space and let in the set up volunteer.
- Hosts are expected to respect the venue (as listed under “Responsibilities to the Space”) and ensure proper set up and clean up. Additionally, they will follow landlord guidelines on maintenance, clean up, lock up, and other venue guidelines.
Volunteers Volunteers agree to the following terms:
- To follow ECBF's Code of Conduct.
- To check in with the team lead or manager at least 10 minutes before scheduled volunteer time.
- To call or text the team lead at least 15 minutes before a scheduled volunteer time if they are running late.
- To work the scheduled hours or talk with ECBF's volunteer coordinator to find an alternative schedule.
- No forms of harassment will be tolerated from any participant, contributor, or host/organizer.
- Harassment can include (but is not limited to):
- Offensive comments related to sex, gender identity and expression, sexual orientation, disability, mental illness, neuroatypicality, physical appearance, body size, age, race, religion, or nationality. (The person receiving/hearing the comment decides whether it is offensive.)
- Unwelcome comments regarding a person’s lifestyle choices and practices.
- Deliberate misgendering or use of someone’s previous names.
- Gratuitous or off-topic sexual images or behaviour in spaces where they are not appropriate.
- Non-consensual physical contact without consent or after a request to stop.
- Non-physical violence, including threats of violence, intimidation, social isolation, etc.
- Incitement of violence towards any individual, including encouraging a person engage in self-harm.
- Deliberate intimidation, bullying, stalking, or following.
- Unwelcome sexual attention.
- Pattern of inappropriate social contact, such as making inappropriate requests for/assuming inappropriate levels of intimacy with others.
- Continued one-on-one communication after requests to cease.
- Malicious revealing of an individual's personal information (eg, “outing” a person as transgender or queer, or sharing private contact information)
- Advocating for, encouraging, or making excuses for any of the above behavior.
- Some harassment is unintentional. If anyone engages in harassment or unsafe behavior during an event, the host may take any action they deem appropriate. Anyone asked to stop any harassment or unsafe behavior is expected to comply immediately. Anyone who does not comply immediately may be sanctioned or expelled from ECBF without refund, at the discretion of the host. The organizing team may determine that the harasser may need to go through an accountability process before being able to return to future ECBF events.
Reporting, Conflict Resolution, & Enforcement
- Organizers will strive to err on the side of the injured party, in case of a complaint or report of inappropriate action, and will do their best to help resolve issues as they occur.
- Participants agree to engage in good faith with the organizers and/or any third-party mediators when a complaint involves them.
- Reports made to host regarding children and youth under 15 are required to include the Designated Adult (and guardian if they’re different people) on the accountability process. People over 16 will be determined based on the severity level of the interaction.
- Organizers recognize the historical silencing of concerns and experiences from people of color, women, trans and non-binary folx, and other groups of people, particularly when identities intersect. While not perfect, we as organizers strive to ensure those voices are taken seriously at every step. We seek the input and knowledge of our community to help ensure our standards and processes meet the needs of every person.
Bibliography of Sources
This document in its entirety was initially created for the Nuance: Seattle Micro. While content has been altered to suit ECBF, the document remains originally the property of Nuance: Seattle Micro. We thank everyone in national and international dance scenes who have put in the work before us in their code of conducts and accountability plans. We also thank those who have engaged with us in dialogue in person, online, and over the phone. You all were integral in this process.
- Cascadia Dance Code of Conduct and Accountability Plan
- Darksteel Games Code of Conduct
- Capital Blues Code of Conduct
- South Bay Fusion Code of Conduct
- The Landering Code of Conduct
- New Columbia Swing Guidelines for Responding to Code of Conduct Violations You can copy, edit, and otherwise alter this document and distribute it non-commercially, but please include links to the Nuance Facebook page and the original document.